Altrusa Lone Star Texas 

Expense Reimbursement Guidelines

  Before You Make a Purchase

• Verify that the expense has been approved and is within the committee or project budget.
• Use the organization's tax-exempt certificate. Sales tax is not reimbursable. Click here for a copy of the form.
• Purchase only items that are necessary for the approved club or foundation activity.

  After Your Purchase

1. Complete an Expense Voucher. Click here for a copy of the form.
2. Attach all itemized receipts. Credit card slips or bank statements are not sufficient. Receipts must show the specific item(s) purchased. Copies of the receipts are acceptable documentation and originals are not required.
3. Submit the completed voucher and receipts to the appropriate Committee Chair for review and approval.
4. After approval, the Committee Chair will forward the voucher to the appropriate Treasurer (Club Operating or Foundation) for processing.

• Books for school
• Scholarship payment
• Fund raising expenses for service project
• Donation to the International Foundation
• Community service project supplies

• Officer and committee expenses
• Membership recruitment & orientation
• Bank fees
• Office supplies and postage
• General administrative expenses