Conference - Election Rules

District Nine Conference Rules

1. The Conference shall open and close promptly as scheduled.
2. Delegates shall be in their chairs in the Assembly Room at least five minutes prior to the opening of each session. Visitors and guests shall be in the Assembly Room and seated prior to the opening of each session.
3. Seats reserved for Delegates may be occupied only by Delegates.
4. The voting body shall consist of members of the District Board of Directors, all District Nine Past Governors who are present, and all duly accredited Delegates.
5. All voting members must present their credentials and be properly accredited.
6. Only members of the voting body may introduce motions and vote, but all Altrusans shall be allowed the privilege of the floor. Precedence shall be accorded to voting members.
7. Any member wishing the floor to make a motion or for discussion shall rise, wait to be recognized by the Chair, and then give their name and the name of their club or office.
8. Discussion shall be limited to two minutes for each speaker. No one may speak twice on a subject until all who wish to speak have had the opportunity to do so. Precedence shall be accorded to Delegates. The proponent of a motion may have the privilege of opening and closing the debate.
9. Main motions must be presented to the presiding officer in writing and signed by the proponent, if so requested by the presiding officer. Each such motion shall be given to the presiding officer before the close of the session in which it is made. A motion may be withdrawn while pending if general consent is given.
10. All reports are to be in writing and copies are to be distributed to Altrusans registered at the Conference. No motion shall be necessary to accept reports of Officers or Committee Chairs.
11. A Quorum consists of the majority of the members who are entitled to vote at the District Conference, and the act of the majority of the members present at a meeting at which a quorum is present shall be the act of the members of the District, except for Bylaws changes which require a two-thirds vote. (Art. VI, Section 6, and Art. XVII, Section 1, District Bylaws)
12. The printed Conference Program shall be the order of the day for all sessions of the Conference, provided, however, that the presiding officer may make changes from time to time at their discretion.
13. The Parliamentarian shall interpret these rules and advise on Parliamentary Procedure.
14. These rules may be suspended by two-thirds vote of the voting body.